Fund Administration Associate

About the role

We are seeking a highly motivated and detail-oriented Fund Administration Associate to join our team. This role requires a strong ability to manage priorities in a constantly evolving

workload, as well as proficiency in Excel formulas and financial applications. The ideal candidate will be organized, adaptable, and eager to work cross-functionally with various service providers and clients in the ETF ecosystem.

What you'll do

• Assist in the preparation and review of ETF regulatory filings and fund reports.

• Maintain and reconcile fund data.

• Support interactions with investment advisors, custodians, auditors, and other internal and third parties.

• Prepare/review financial statements, Trust board reports, and regulatory filings, including Forms N-PORT, N-CEN, 24f-2, N-PX and N-CSR – as prepared internally or by external service providers

• Utilize Excel and other financial tools to analyze fund data efficiently.

• Monitor ETF operational workflows and ensure compliance with SEC regulations.

• Prepare and coordinate fund expenses and accruals, including fee waivers and other related fund expenses

• Collaborate with fund accountants and external service providers to address inquiries and operational tasks and challenges.

• Continuously re-prioritize tasks based on evolving deadlines and client needs.

• Contribute to process improvements and technology enhancements for fund administration related workflows.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field preferred.

• Two to five years of related work experience

• Strong attention to detail and organizational skills with the ability to shift priorities quickly and effectively.

• Proficiency in Excel, including formulas, pivot tables, and data analysis.

• Ability to work under tight deadlines in a high-volume environment is very important

• Strong communication and interpersonal skills to interact with internal and external stakeholders.

• Experience in fund administration, ETF operations, or financial services is expected in this role.

• Specific experience and knowledge with SEC regulatory requirements for funds is required.

• Experience and knowledge of derivative instruments, particularly swaps, is highly preferable

• Experience in broker and custodian statement reconciliations is highly preferable