Subcontract Administrator

Description

MUST BE A US CITIZEN (Please do not apply if you are not)

Company Introduction

At BlackSea Technologies, we don't just innovate; we revolutionize.  

We are a close-knit team of creative and innovative thinkers specializing in full lifecycle development of cutting-edge maritime technology.  At BlackSea, you won't just find a job; you'll find a community of experts who aspire to solve diverse and complex challenges.  Be part of a company where your ideas matter, your expertise is valued, and your contributions make a real impact.  Together, we are not just sailing; we are charting a course to push boundaries of what's possible.

Salary Range : $125,000 - $150,000

Travel:  Occasional 

The Subcontract Administrator is responsible for the administration of subcontracts and related agreements supporting U.S. Department of Defense (DoD) prime contracts. The position ensures subcontracts are structured, executed, and managed in accordance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), prime contract terms, and company policy. The Subcontract Administrator serves as the primary contractual interface with suppliers and subcontractors and works closely with Program Management, Finance, Supply Chain, Legal, and Security.

Duties and Responsibilities

• Write & issue RFPs and RFI's to subcontractors.

* Prepare, negotiate, award, and administer subcontracts, purchase orders, task orders, and modifications (fixed-price, cost-reimbursable, T&M, and IDIQ vehicles).

• Incorporate and verify required FAR/DFARS clauses and prime contract flowdowns, including data rights, cybersecurity (DFARS 252.204-7012 and CMMC), specialty metals, counterfeit parts, and small business subcontracting provisions.

• Conduct cost and price analysis, obtain certified cost or pricing data when required, and support the preparation of price reasonableness determinations.

• Review subcontractor proposals and support source selection and sole-source justifications.

• Monitor subcontractor performance, deliverables, schedules, and invoicing; process change orders and contract modifications; resolve disputes and claims in coordination with Legal.

• Ensure compliance with small business subcontracting plans and report on goals (e.g., eSRS / SF 294 / SF 295 as applicable).

• Verify subcontractor eligibility (SAM registration, debarment and exclusion checks, CAGE code, representations and certifications).

• Support government audits and reviews, including DCAA, DCMA, and Contractor Purchasing System Review (CPSR) activities.

• Maintain complete and auditable subcontract files and ERP/contract management records.

• Support government property, ITAR/export compliance, and consent-to-subcontract requirements as applicable.

• Support subcontract closeout, including final invoices, release of claims, and property disposition.

• Prepare status reports, metrics, and forecasts for management and program teams.

Requirements

Required Qualifications

• Bachelor's degree in Business, Contracts Management, Supply Chain, Finance, or a related field, or equivalent combination of education and experience.

• Minimum [3–5] years of subcontract or procurement administration experience supporting U.S. Government (DoD preferred) prime contracts.

• Working knowledge of FAR, DFARS, and cost accounting standards (CAS) as they apply to subcontracting.

• Experience with cost and price analysis and negotiation.

• Strong written and verbal communication skills and attention to detail.

• Experience with Microsoft Office and an ERP or contract management system (e.g., Deltek, SAP, Oracle, Unanet).

• U.S. citizenship

Preferred Qualifications

• Professional certification such as CFCM, CPCM (NCMA), CPSM, or CPPB.

• Experience supporting a DCMA-approved purchasing system or CPSR.

• Experience with FAR Part 15, Part 12, and Part 44 subcontracting requirements, and with cyber compliance (NIST SP 800-171 / CMMC).

• Experience with cost-type and fixed-price subcontracts on major defense programs.